Important Legal Notice

This document provides the content and structure for the privacy policy page. Before publishing, have a licensed attorney review it to ensure it meets all current HIPAA requirements, Oregon state privacy laws, and any applicable federal regulations. Do not publish without legal review.

As a healthcare provider, Aspirant Wellness Solution LLC is subject to the Health Insurance Portability and Accountability Act (HIPAA). Your protected health information (PHI) includes any information about your health status, treatment, or payment that can be linked to you as an individual.

We maintain a separate Notice of Privacy Practices (NPP) that describes in detail how we use and disclose your protected health information for treatment, payment, and healthcare operations. You will receive a copy of the NPP at your first appointment and you can request a copy at any time.

We will not sell your protected health information. We will not use it for marketing without your written authorisation. We will not disclose it to third parties except as permitted or required by law.

When you visit aspirantwellnesssolution.com, we may collect certain information automatically including your IP address, browser type, device type, pages visited, time and date of visit, and referring website. This information is used to understand how visitors use our site and to improve the user experience.

Contact Forms: When you submit a contact or booking form on our website, we collect the information you provide including your name, email address, phone number, and any message content. This information is used to respond to your inquiry and schedule your appointment. It is not shared with third parties for marketing purposes.

Cookies: Our website may use cookies and similar tracking technologies to improve functionality and user experience. You can control cookie settings through your browser. Disabling cookies may affect some website features.

Analytics: We may use website analytics tools to understand visitor behaviour in aggregate. Analytics data does not identify individual visitors and is used only to improve the website.

• To respond to your contact form submissions and schedule appointments.
• To provide, manage, and improve our mental health services.
• To communicate with you about your care, appointments, and billing.
• To comply with legal and regulatory obligations including HIPAA.
• To improve our website and understand how it is used.

Treatment: We share information with other providers involved in your care when necessary for treatment purposes, with your consent or as permitted by HIPAA.

Operations: We may share information with business associates who help us operate our practice, such as billing services and IT providers. These parties are bound by business associate agreements to protect your information.

Legal Requirements: We may disclose information when required by law, including in response to court orders, subpoenas, or mandatory reporting requirements under Oregon law. We will notify you of such disclosures when legally permissible.

Safety: We may disclose information when we believe disclosure is necessary to prevent serious harm to you or others, as permitted under HIPAA and Oregon law.

No Sale: We do not sell personal information. We do not share personal information for third-party marketing purposes.

Security: We use administrative, technical, and physical safeguards to protect your personal and health information from unauthorised access, use, disclosure, alteration, and destruction. These safeguards are consistent with HIPAA security requirements.

Electronic Health Records: Patient health information is stored in an Electronic Health Records (EHR) system that meets HIPAA security standards. Access is restricted to authorised staff involved in your care.

Website: Our website uses SSL encryption for data transmitted through contact forms. However, no method of electronic transmission is completely secure, and we cannot guarantee absolute security.

Breach: In the event of a breach of your protected health information, we will notify you as required by HIPAA and applicable Oregon law.

• Right to Access: You have the right to request access to your personal and health information held by Aspirant Wellness Solution LLC.
• Right to Correction: You have the right to request correction of inaccurate information in your records.
• Right to Deletion: You may request deletion of certain personal information, subject to HIPAA record retention requirements and other legal obligations.
• Right to Restriction: You may request restrictions on how your information is used or disclosed, subject to applicable law.
• Right to Complaint: You have the right to file a complaint with Aspirant Wellness Solution LLC or directly with the US Department of Health and Human Services Office for Civil Rights at hhs.gov/ocr if you believe your privacy rights have been violated.